Travel

Purpose: Guidance for faculty and staff regarding payment for travel expenses incurred for UNC Charlotte business purposes. Contact Email: travel@charlotte.edu Last Updated: August 8, 2024

Payment method: The preferred method for purchasing airline tickets is to use a University-issued Purchasing Card (P-card). Other allowable methods include: Direct bill to AAA of the Carolinas Submit a Travel Reimbursement and Expense Report form Note: Refer to University Policy 601.8, “Appropriate Use of University Funds” to confirm if this is a permissible use […]

Payment method: The preferred method for prepaying for registration fees to conferences and non-conference events associated with University-related business is to use a University-issued Purchasing Card (P-Card). Other allowable methods include: Submit a Travel Reimbursement and Expense Report form Rationale and other considerations: Registration fees associated with conferences and non-conference events related to University business […]

Payment method: When traveling on University business in a rental car or Department-owned vehicle, the preferred method for purchasing fuel for a vehicle is to use a University-issued Purchasing Card (P-card). Note: If the University Owned vehicle has a gas card, that card should be used first. If there is no University gas card, then […]

Payment method The preferred method for prepaying for hotel and lodging expenses associated with University-related travel is to use a University-issued Purchasing Card (P-card). A Travel Reimbursement and Expense Report can also be submitted. Refer to University Policy 601.8, Appropriate Use of University Funds, to confirm if this is a permissible use of funds for […]

Payment method: Authorized travelers can seek reimbursement for mileage, parking, and transportation costs using either the Travel Reimbursement & Expense Report (TRER) Form or the Mileage and Transportation Reimbursement (MTR) Form. The nature of the travel determines which form to use. This applies to both employee and non-employee travel for valid university purposes. When to […]

Instructions on how to pay for non travel reimbursements. Payment method: Use an Employee/Student Direct Pay Request (ESDPR) if the recipient is a: Current UNC Charlotte employee Student For payments to non-student/non-employee vendors, use the electronic check request (eCR). Rationale and other considerations: Payment of non-travel reimbursements of expenses incurred (and not for services performed) […]

Instructions on how to pay for other travel related expenses. Payment method: Use a Travel Reimbursement and Expense Report Form to request reimbursement of taxi, ridesharing services, train, bus, ferry, toll expenses, tips/gratuity, or other related expenses incurred while traveling on University business. This applies if the traveler is a: Other acceptable payment methods include […]

Travel Expense Calculator – Currency Conversions Track your expenses when traveling abroad and making purchases in different currencies. This simple tool uses historical rates to calculate foreign exchange charges so you won’t have to. You can even save your progress online and print a report. Last Updated: January 14, 2019

Travel Reimbursements – Federal Subsistence Amounts US Department of State – Offices of Allowances Last Updated: September 5, 2019