Concur: May 2024 Update

Faculty and staff will begin using Concur for travel and expense management on August 8, 2024. This change supports the need to streamline university travel and expense processes while ensuring policy compliance.

Concur will also be used to reconcile non-travel purchases made on the university’s purchasing cards (p-cards), eliminating the need for two separate systems. Bank of America will continue to provide p-cards, and individuals’ assigned p-cards will remain the same.

Helpful FAQs to get you Started

The Concur FAQs are the best place to start to get answers to your questions. We will continue to add FAQs in the coming months to guide you through this change.

Will there be any town halls?

Yes. Please register for an upcoming town hall to learn more about this project.

What terminology changes should I be aware of when using Concur?

Concur introduces new terminology that users should familiarize themselves with for the August launch. For example, what was previously known as a “Travel Authorization” will now be referred to as a “Travel Request” in Concur. For information on these changes, refer to the Concur terminology FAQ.

What will the meal reimbursement rates be when Concur goes live?

Effective with the launch of Concur, the system will calculate the location-specific travel allowance (formerly per diem meal rate tier) using the full US General Services Administration (GSA) lodging and meal rates set at the federal level. The first and last day of travel will automatically calculate at 75% of a full-day allowance. This eliminates the current determination based on tiers and departure and return times. Travelers will still have the flexibility to remove meals provided during their trip that are not eligible for reimbursement. 

Until Concur is live, continue to use the current per diem GSA meal rate tiers based on GSA rates. For detailed guidance on subsistence and to verify current rates, please refer to the Travel Manual. Current rates are also on the Rates tab of the Travel Forms Package.

Why is the University Changing to Concur?

The current travel and expense reimbursement system is paper-based, making it cumbersome to maintain and manage. A competitive review process identified Concur as the ideal partner to meet the requirements for automating many of our current processes while providing stability and flexibility. Read about the benefits of Concur.

More details to follow and they will be available on the Concur project page.