Concur Training
Starting Thursday, August 8, 2024, faculty and staff will have several training opportunities to get familiar with and start using Concur for travel and expense management. This change supports the need to streamline university travel and expense processes while ensuring policy compliance. Concur will also be used to reconcile non-travel purchases made on the university’s purchasing cards (p-cards), eliminating the need for two separate systems. Bank of America will continue to provide p-cards, and individuals’ assigned p-cards will remain the same.
Training Sessions Overview
We encourage you to register for a training session once you need to complete a task in Concur, as you will retain the information better at that time. Additional project information can be found on the Concur project page.
Training Opportunities
Virtual Instructor-Led Training
These are five separate courses for UNC Charlotte faculty and staff only. You may take any or all of these courses depending on your responsibilities. Registration is available now in the Learning and Development Portal for training in August. More sessions will be added for September.
Concur for Delegates
This course will walk employees through the travel request to expense report process in Concur from the perspective of a delegate.
It is intended for employees assigned responsibility for completing travel-related processes for other employees. This course will benefit employees who currently prepare Travel Authorizations (TAs) or Travel Reimbursement Expense Reports (TRERs) for other employees, as well as those who incur travel-related expenses using their purchasing card (p-card).
Concur for Purchasing Card Expense Report (Non-travel)
This course will walk you through the purchasing card (p-card) reconciliation process in Concur (replacing Bank of America Works).
It is intended for employees who reconcile their own p-cards or have been delegated responsibility for reconciling other employees’ p-cards.
Concur for Travelers
This course will walk employees through the travel request to expense report process.
It is intended for employees who travel on behalf of the university and are responsible for preparing their own travel-related processes.
Concur Booking Tool for Travelers
This course will provide a live walk through of booking travel from the perspective of a traveler. It is intended for any employees who travel whether they book their own travel or have another employee book travel on their behalf.
Concur Booking Tool for Travel Arrangers
This course will provide a live walk through through the travel booking process from the perspective of a travel arranger. It is intended for employees assigned responsibility for booking travel for other employees.
September sessions will be noted here and added to the L&D Portal once they are scheduled.
| Topic | Session Information | L&D Portal Link for Registration |
|---|---|---|
| Concur for Delegates | Seven sessions Aug. 8 – 28, 2024 | Register in portal for delegate training |
| Concur for Travelers | Six sessions Aug. 9 – 26, 2024 | Register in portal for traveler training |
| Concur for Purchasing Card Expense Report (Non-travel) | Six sessions Aug. 8 – 28, 2024 | Register in portal for Expense Report training |
| Concur Booking Tool for Travelers | Three sessions Aug. 9 – 22, 2024 | Register in portal for Booking for Travelers |
| Concur Booking Tool for Travel Arrangers | Four sessions Aug. 8 – 26, 2024 | Register in portal for Booking for Traveler Arrangers |
Open Mic Sessions
Join a Concur open mic session for a flexible, interactive opportunity to get your Concur travel and expense report questions answered. These open sessions, without a set agenda, allow employees to bring any queries related to Concur travel, expense reports and non-travel purchasing card issues. Get direct support and answers from the Concur implementation team.
- When: Every Tuesday and Thursday at 10 a.m. and 2 p.m., August 13 – 29, 2024
- Registration: Available now in the Learning and Development Portal
On-demand Sessions
- Recording of a virtual session: Recordings and slide decks are available on the Concur project page.
- Micro learning videos: Coming soon! Note that some of the screens and information in these videos may vary slightly from UNC Charlotte’s instance of Concur.
Resources
We understand that a change of this magnitude can be unsettling and we are committed to providing support and training to ensure a smooth and successful adoption of the new system and minimize disruption. We look forward to your participation in these training sessions as we work together to embrace this new system and enhance our processes. If you have questions about Concur or need assistance, submit this request form.